XQworkflow: The Next Generation of Operational Workflow Management
Hospital pharmacy is one of the most operationally demanding environments in healthcare. USP compliance, sterile compounding protocols, drug diversion prevention, equipment checks, staff training — the list of SOPs that must be executed correctly, every time, with documented proof, never stops growing. We know this because we've been in the trenches with pharmacy teams for years.
What started as KatanaRx and evolved through Terlumina has now become something entirely new: XQworkflow.
This isn't a rebrand. It's a complete rewrite — every screen, every workflow engine, every line of code — purpose-built for the operational demands of hospital pharmacy and the regulated industries beyond it.
Why We Started Over
Improving an existing platform is the safe play. You patch what's broken, bolt on new features, and hope the foundation holds. But after years of working alongside pharmacy directors, compliance officers, and frontline pharmacy teams, we kept hearing the same thing: the problems they face are getting harder, not easier.
Regulatory complexity is increasing. Teams are spread across more locations. Audits demand more evidence, faster. And the tools available — spreadsheets, paper checklists, generic task managers — were never designed for this level of operational rigor.
We could have kept patching. Instead, we chose to invest in the future and build the platform our customers actually need. XQworkflow was designed from day one around a single question: How do you prove your team actually followed the protocol?
What Makes XQworkflow Different
Execution Quality, Measured — The XQ Score
Most compliance tools tell you whether a policy exists. XQworkflow tells you whether it was executed.
The XQ Score is a proprietary Execution Quality metric that quantifies how well your organization is following its own processes. It gives leadership a single, benchmarkable number that reveals where execution is strong, where gaps are forming, and where to focus improvement efforts. No more guessing. No more waiting for an audit to find out what's broken.
AI Workflow Builder
Getting workflows into the system used to be the hardest part. Now you can upload an existing SOP, policy document, or PDF and let the AI Workflow Builder generate a structured, step-by-step workflow in minutes. It dramatically reduces the time from "we have a policy" to "our team is executing it consistently."
Audit-Ready by Design
Every workflow step completed in XQworkflow is automatically logged with a timestamp, the user who completed it, and any supporting evidence — photos, notes, selections, signatures. When an auditor asks for proof of execution, the answer is a few clicks away instead of days of manual record-pulling.
Built for Multi-Location Organizations
XQworkflow was architected from the ground up for organizations that operate across multiple sites, shifts, and teams. Standardize workflows globally while allowing location-specific scheduling and accountability. Leadership gets a unified view across every location; frontline teams see only what's relevant to them.
Mobile-First for Frontline Teams
Compliance doesn't happen at a desk. XQworkflow includes native iOS and Android apps so pharmacy technicians, nurses, and frontline staff can complete workflows on a phone or tablet — right where the work happens. The Taskboard provides a simplified, role-specific view that keeps frontline workers focused without overwhelming them with management-layer complexity.
A Stable, Modern Foundation
The entire platform has been rewritten with stability and performance as core priorities. Faster load times, a more responsive interface, and an architecture built to scale as your organization grows. Security has been hardened at every layer — from encrypted data storage to progressive account lockout and enterprise-grade access controls.
Sophisticated Scheduling and Automation
Real-world operations don't fit neatly into a calendar. XQworkflow supports recurring schedules with multiple recurrence patterns, day-of-week targeting, custom spawn and due times, auto-fail conditions for overdue tasks, and blacklist dates for holidays and closures. Set it up once and the right workflows appear for the right people at the right time.
Enterprise Single Sign-On
XQworkflow supports SSO and OIDC out of the box, making it straightforward to integrate with your organization's existing identity provider. One less password for your team. One less security concern for your IT department.
Conditional Logic and Branching
Not every workflow follows a straight line. XQworkflow supports conditional task logic — steps can branch, escalate, or trigger downstream workflows based on responses. If a temperature reading is out of range, the next step might escalate to a supervisor. If a checklist item fails, a corrective action workflow can be spawned automatically.
Template Versioning
Processes evolve. Regulations change. XQworkflow's draft-and-publish lifecycle lets you update workflow templates without disrupting tasks that are already in flight. Teams working on the current version continue uninterrupted while the next version is reviewed, approved, and published on your schedule.
Proven in Hospital Pharmacy, Built for What's Next
XQworkflow was forged in one of the most demanding operational environments in healthcare: hospital pharmacy. Today, we're actively partnering with hospital pharmacy systems to manage the workflows that matter most — USP compliance, sterile compounding protocols, drug diversion prevention, Joint Commission readiness, equipment checks, and the dozens of daily SOPs that keep patients safe and organizations audit-ready.
These aren't theoretical use cases. They're the workflows our customers run every day, and they're the reason we rewrote the platform from scratch. Hospital pharmacy demanded a tool that was faster, more reliable, and more intelligent than what existed before. XQworkflow is the answer.
And because the challenges of hospital pharmacy — fragmented processes, high-stakes compliance, multi-site coordination, and relentless audit scrutiny — are shared across regulated industries, the platform we've built is ready to go wherever operational execution matters. The foundation is here. The vision is bigger.
See It for Yourself
XQworkflow represents everything we've learned from working side by side with pharmacy teams who can't afford to get it wrong. It's faster, more stable, more intelligent, and built to grow with you.
If you're ready to move beyond paper checklists and generic task managers, request a demo and see how XQworkflow transforms your pharmacy operations.